Illinois Integrated Justice Information System  
index.cfm

Pat Quinn, Governor

IIJIS Links

IIJIS Home
Annual Report
Strategic Plan
Oversight
Presentations
Publications
Links
Foundation
Background

IIJIS Tools

Privacy Policy Development
Summit
XML
Surveys
SJIS Reports
Exchange Points
County Planning

Search

 
IIJIS
Illinois
Google

Newsletter

Subscribe to the IIJIS Newsletter
Newsletters

IIJIS Services

SEARCH the IIJIS Site
IIJIS Executive Order
Meeting Notices
Illinois Home

Illinois Gallery

GovBenefits.gov website

Office of the Executive Inspector General

  IIJIS | Strategic Plan  

IIJIS Logo AUTOMATED VICTIM NOTIFICATION SYSTEM

Illinois Automated Victim Notification (AVN) System Overview

The Illinois Automated Victim Notification (AVN) system is a statewide service designed to protect crime victims while also assisting law enforcement and victim service providers. Illinois AVN is a toll-free, bi-lingual, telephone service, connected to the Appriss Corporation of Louisville, Kentucky. AVN provides offender custody and case status information to both crime victims and the criminal justice community. AVN is available 24 hours a day, seven days a week. Although originally designed for crime victims, anyone can access AVN.

How Illinois AVN Works

Illinois AVN collects data in an automated fashion from county jails, county circuit court clerk's offices, the Illinois Department of Corrections, the Illinois Department of Human Services, and the Illinois Prisoner Review Board. Agency participation is mandated by law (725 ILCS 120/8.5) for the Department of Corrections, Department of Human Services, and the Prisoner Review Board. All other participation is voluntary. AVN contains offender-based information including: court dates, jail, probation, parole, work release, home detention status, and information regarding escapes from the Illinois Department of Corrections.

AVN utilizes an Internet-based web site to transfer, query, and manage information. Any Internet accessible computer running Microsoft Internet Explorer 4.0 with Service Pack 1 can access the system. County-level (court and jail) computer information is transferred a minimum of once each day. Most agencies transmit more frequently depending on volume of activity. Data transmission times are governed by interagency agreement. The Illinois Department of Corrections updates AVN files every two to three hours, depending upon the time of day. A three-part case number consisting of year, case type, and sequence number links information.

Data is transmitted directly from the local computer system, eliminating duplication of entry. Direct transmission also enhances security. There are no direct manual entries into the AVN system, thus preventing unauthorized modifications to the data.. There is, however, a provision for emergency entry. Participants can directly telephone Appriss and request the entry of an AVN record. Accuracy is enhanced through training and by an alarm that sounds at Appriss when a transmission is not sent on schedule. Failed data transmissions result in an automatic systems check and notification to the agency. Records that are impounded, sealed, or expunged are not part of the AVN system.

Subscription service is available free of charge allowing any person to be notified by telephone of an offender's custody status change, whether scheduled or unscheduled. For a scheduled release, subscribers are notified the day before the release and again on the day of the release. For an unscheduled release, the subscriber is contacted the day of the release. Notification of prisoner transfer occurs 24 hours after the transfer date. The AVN system will continue to call the subscriber's telephone number until a pin number is entered to ensure that the person who subscribed to the service actually hears the message. Subscribers can also initiate the call and search by inmate name, inmate number, and court case number. Operators are available who can further narrow the search by offender date of birth, place of arrest, and offense date.

Participants

AVN is a statewide system with current participation by 94 jails, 80 court clerks' offices, and the Illinois Department of Corrections. Cook County has its own victim notification system for those incarcerated in the Cook County Jail. Future participation by the Department of Human Services will provide information on persons found to be criminally insane or violent sexual predators. This information, however, will only be available to crime victims. There is also interest in opening Internet access to non-system participants and folding the Cook County system into Illinois AVN. Future integration is facilitated by the fact that the Attorney General's contract with Appriss requires that the vendor transmit AVN data to any requesting state agency.

AVN Data

AVN collects data from the following agencies:

County Jail (Sheriff's) Booking Systems
Eighty-four Illinois county jails submit information to AVN through custom interfaces involving over 17 different computerized booking systems including: CIMIS, Emergitech, Jano, FSG, SOMS, PIPS, and GOODIN as well as a number of in-house programs. Though it may vary, the data generally includes the following categories of information:

  • OFFENDER RECORD
  • ALIAS RECORD
  • PHYSICAL DESCRIPTION RECORD
  • CHARGE RECORD
  • VICTIM RECORD
  • CASE RECORD
  • COURT RECORD
  • LOOKUP TABLES RECORD

County Circuit Court Clerks
Eighty Illinois county circuit court clerk's offices submit information to AVN through a custom interface. This data includes the following information:

  • CASE DATA
    • Record Type
    • Action
    • Date
    • Time
    • Agency
    • Case Number


  • DEFENDANT DATA RECORD
    • Record Type
    • Action
    • Date
    • Time
    • Agency
    • Defendant ID
    • State ID
    • Offender ID
    • Booking Number
    • Name Field
    • Date of Birth
    • Race
    • Gender


  • COURT EVENT DATA RECORD
    • Record Type
    • Action
    • Date
    • Time
    • Agency
    • Case Number
    • Event ID
    • Next Court Date
    • Next Court Time
    • Next Court Event Type Code
    • Court Event Type Code Description
    • Next Court Room
    • Next Court Location
    • Appearance Flag


  • CHARGE DATA RECORD
    • Record Type
    • Action
    • Date
    • Time
    • Agency
    • Case Number
    • Defendant ID
    • Count Sequence
    • Charge Sequence Number
    • Charge Code
    • Charge Code Description
    • Severity/Charge Level
    • Charge Class


  • CHARGE DISPOSITION DATA RECORD
    • Record Type
    • Action
    • Date
    • Time
    • Case Number
    • Defendant ID
    • Count Sequence
    • Charge Sequence Number
    • Charge Disposition Code
    • Charge Disposition Code Description
    • Disposition Date
    • Disposition Time

CIMIS
IDOC Offender Tracking System (OTS) records sent to AVN includes the following demographic information:

  • Inmate Number
  • Inmate Name
  • Inmate Status
  • Holding Institution
  • Sex
  • Race
  • Date of Birth
  • Parent Institution
  • FBI Number
  • Bureau of Identification (SID) Number
  • Social Security Number
  • Projected Release Date

Department of Human Services
Currently under development.

 

[MS Word, 4 pp.]


New Publications

"2011 Annual Report"

Illinois Integrated Justice Information System (IIJIS) 2011 Annual Report

The Illinois Integrated Justice Information System (IIJIS) 2011 Annual Report outlines the current activities of the IIJIS Board toward the enhanced sharing of justice information throughout Illinois.

[PDF (15 pp.) ]

"Privacy Policy Guidance Volume 1"

Privacy policy guidance for Illinois integrated justice information systems

This report concentrates on the traditional justice information sharing because this data underlies the day-to-day operation of the justice system. Specifically, this report: identifies and discusses several of the privacy issues confronting the enhanced collection, analysis, and sharing of justice information made possible by advancing computer technologies; sets forth the types of information sharing that are mandated by existing federal and state requirements; and contains the Privacy Policy Subcommittees recommendations concerning the proper treatment of justice information.

[PDF (73 pp.) ]

IIJIS Informational Brochure

Information is the backbone of every aspect of the public safety process. Justice cannot be fairly and properly administered without complete and accurate information.

In today's public safety processes, many inadequacies exist in the collection, storage, and dissemination of information needed to make justice administration decisions, deploy resources, improve operational effectiveness and most importantly, protect citizens.

Full PDF file (2 pp.) >>

State Features

Living in Illinois
via http://www.freeTranslations.com
[ Contact the IIJIS  |  IIJIS Privacy Policy  |  Kids' Privacy  |  Web Accessibility  |  Comments ]
Copyright © 2009 Illinois Integrated Justice Information System