Illinois Integrated Justice Information System  
index.cfm

Pat Quinn, Governor

IIJIS Links

IIJIS Home
Annual Report
Strategic Plan
Oversight
Presentations
Publications
Links
Foundation
Background

IIJIS Tools

Privacy Policy Development
Summit
XML
Surveys
SJIS Reports
Exchange Points
County Planning

Search

 
IIJIS
Illinois
Google

Newsletter

Subscribe to the IIJIS Newsletter
Newsletters

IIJIS Services

SEARCH the IIJIS Site
IIJIS Executive Order
Meeting Notices
Illinois Home

Illinois Gallery

GovBenefits.gov website

Office of the Executive Inspector General

  IIJIS | Strategic Plan  

IIJIS Logo ILLINOIS SECRETARY OF STATE DATA SYSTEMS

The Illinois Secretary of State Data Systems Overview

The Illinois Secretary of State's Office maintains several databases related to subjects and vehicles that provide information to justice decision-makers. The Driver Header Database contains the information found on a drivers license. The Drivers History Database contains information on drivers' revocations, suspensions, cancellations, previously issued instruction permits and licenses, accidents, DUI summary suspensions and police sworn reports, traffic and DUI supervisions and convictions, auto emissions suspensions, and actions against school bus drivers.

In addition, "Master Registration" tables contain comprehensive vehicle information including: license plate and sticker number, type, and status; vehicle registration status; vehicle owner information; automobile make, model, and description; and registration suspensions or revocations. Finally, the "Titles" tables contain information on vehicle identification numbers (VIN), vehicle status (e.g., salvaged), title status, vehicle description, purchase date and price, and owner identification.

How the Illinois Secretary of State Data Systems Work

Drivers license, vehicle registration, and title information is generated by SOS field offices. Law enforcement agencies transmit to SOS: sworn reports, incident reports resulting from traffic and DUI violations, license confiscation reports (suspended/revoked/stolen/fictitious/invalid), DUI Summary Suspension Reports, and requests for re-examination of subject's driving privileges. Court clerks submit to SOS reports of court supervision and reports of felony conviction involving motor vehicle offenses.

Most clerks' offices report automated conviction data initially to the Administrative Office of Illinois Courts (AOIC) through the Automated Disposition Reporting (ADR) Program; the data is then forwarded to SOS. Cook County reports directly to SOS, and 27 offices continue to report on paper. Accident data is reported from the Illinois Department of Transportation (IDOT), which is later matched to the disposition data from the courts.

The subject identifiers used for driver information are drivers license number and social security number (not mandatory). Beginning in 1998, SOS began to capture digital photographs of all licensees, and now have 85% of all drivers' photos on file. They estimate that they will have 100% by December 2006. The digital photos are not presently linked to the driver license data, however, and are only available to SOS employees, law enforcement officials, and the subject.

SOS also receives "failed inspection" data from EPA, truck emissions data from IDOT, and data on tollway violations from the Illinois Tollway Authority.

Participants

SOS sends data pertaining to subject driving status to the Illinois State Police (ISP), which is then made available to criminal justice agencies via the LEADS network. Status information is provided on overall driving privileges, commercial drivers' license privileges, temporary license status, and school bus drivers' status. Vehicle registration and title information is available through LEADS, and can also be obtained by justice agencies via SOS terminals. Not all information contained in the database is available, however, in those searches. Law enforcement agencies can obtain digital photos from the Secretary of State's Department of Police. By calling in, they can obtain a photo via fax. ISP, however, has five SOS terminals they can use to get photos directly. Future plans call for greater access to digital photos via LEADS, but in order to be able to respond to a large volume of requests, the SOS will require an increased storage capacity.

Specific Data:

The following data is transmitted by SOS to ISP, for LEADS accessibility by justice agencies.

Commercial Drivers License Status Codes (PRIORITY ORDER)

Status Code
Priority Description - Block Type
F
1
Cancelled Fictitious CDL see ILOLNHELP
1
2
Revoked
J
3
Revoked - Restricted Driving Permit Issued BAIID Required
2
4
Revoked - Restricted Driving Permit Issued
3
5
Suspended
K
6
Suspended - Restricted Driving Permit Issued BAIID Required
4
7
Suspended - Probationary Lic. FRP/RDP/JDP/Commercial Issued
5
8
Cancelled XXXXXX
D
9
Disqualified
E
10
Out of State Stop/Illinois CDL Withdrawn
6
11
Reported Deceased
I
12
Minor Denied Privilege to Drive
H
13
License/Privilege Invalidated
7
14
Illinois License Surrendered to Foreign State
C
15
License Expiration Date Deferred - Military
8
16
Expired
B
17
Valid - Expiration Date Extended
A
18
See ILOLNHELP
G
19
Compare issue dates - Valid if same as on DL/ID
9
20
Valid Commercial Drivers License

Drivers License (general)-Status Codes (PRIORITY ORDER)

Status Code
Priority Description - Block Type
F
1
Cancelled Fictitious DL/ID see ILOLNHELP
1
2
Revoked
K
3
Revoked - Restricted Driving Permit Issued BAIID Required
2
4
Revoked - Restricted Driving Permit Issued
3
5
Suspended
L
6
Suspended - Restricted Driving Permit Issued BAIID Required
4
7
Suspended - Probationary Lic. FRP/RDP/JDP/Commercial Issued
5
8
Cancelled XXXXXX
E
9
Out of State Stop/Illinois License Withdrawn
6
10
Reported Deceased
I
11
Minor Denied Privilege to Drive
H
12
License/Privilege Invalidated
7
13
Illinois License Surrendered to Foreign State
C
14
License Expiration Date Deferred - Military
8
15
Expired
A
16
No Valid Illinois License
B
17
IL Lic Denied/IP Privileges Valid
G
18
Compare issue dates - Valid if same as on DL/ID
J
19
Check for Out of State DL/IL School Bus Only
9
20
No Convictions During Last 12 Months

Temporary Drivers License/Temporary Instruction Permit Status Codes (PRIORITY ORDER)

Status Code
Priority
Description - Block Type
A
1
SEE ILOLNHELP
5
2
Cancelled
9
3
Valid Temporary Drivers License Issued
B
4
Valid Temporary Instruction Permit Issued

School Bus Driver's Permit Status Codes (PRIORITY ORDER)

Status Code
Priority
Description - Block Type
A
1
Not a school bus driver (See ILHELP)
6
2
Reported Deceased
3
3
Suspended
5
4
Cancelled
8
5
No Valid - Expired
9
6
Valid

 

[MS Word, 3 pp.]


New Publications

"2011 Annual Report"

Illinois Integrated Justice Information System (IIJIS) 2011 Annual Report

The Illinois Integrated Justice Information System (IIJIS) 2011 Annual Report outlines the current activities of the IIJIS Board toward the enhanced sharing of justice information throughout Illinois.

[PDF (15 pp.) ]

"Privacy Policy Guidance Volume 1"

Privacy policy guidance for Illinois integrated justice information systems

This report concentrates on the traditional justice information sharing because this data underlies the day-to-day operation of the justice system. Specifically, this report: identifies and discusses several of the privacy issues confronting the enhanced collection, analysis, and sharing of justice information made possible by advancing computer technologies; sets forth the types of information sharing that are mandated by existing federal and state requirements; and contains the Privacy Policy Subcommittees recommendations concerning the proper treatment of justice information.

[PDF (73 pp.) ]

IIJIS Informational Brochure

Information is the backbone of every aspect of the public safety process. Justice cannot be fairly and properly administered without complete and accurate information.

In today's public safety processes, many inadequacies exist in the collection, storage, and dissemination of information needed to make justice administration decisions, deploy resources, improve operational effectiveness and most importantly, protect citizens.

Full PDF file (2 pp.) >>

State Features

Living in Illinois
via http://www.freeTranslations.com
[ Contact the IIJIS  |  IIJIS Privacy Policy  |  Kids' Privacy  |  Web Accessibility  |  Comments ]
Copyright © 2009 Illinois Integrated Justice Information System